| Electronic Invoices |
Invoices can be sent directly from your accounting package to your customers via e-mail. The body of the email contains summary information about the invoice along with a PDF attachment of the actual invoice generated by your accounting software. The recipient can view and print this out for their records, if necessary. |
| Paper Invoices |
Invoices can be sent via U.S. Mail or fax for customers that can’t receive electronic invoices, or would like to receive both an electronic invoice and one sent via ‘traditional’ means.
|
| Invoice Batches |
Different types of invoices (electronic, fax, U.S. Mail) can be sent as part of a
single batch so you don’t have to maintain separate processes for each
invoice type.
|
Receive Electronic
Payments
|
Domestic customers can make payments on your invoices via electronic check (ACH) or credit card. International customers in 19 countries can make payments in their local currency which is deposited into your bank account in U.S. Dollars.
|
Electronic Archive
|
An electronic copy of each invoice and the associated data, including any communication about the invoice between you and your customer, is maintained online and accessible at all times.
|
Remind and Resend
|
Invoices can resent easily to customers who misplace the original, and automatic reminders can be scheduled to request payments from customers that have not scheduled payment by the time you specify.
|
Notification and
Receivables
Forcasting
|
The Fidesic service automatically notifies you when specific actions take place. For example, when a customer schedules an electronic payment, you can receive an email notifying you of the payment amount and the date it will be deposited in your bank account. The Fidesic web site gives you quick insight into the aging of your Accounts Receivable by providing interactive charts showing the value of outstanding invoices under 30 days old, 30 - 60 days old, and 60 days and older. The user can drill down for more detailed information simply by clicking on the desired part of the chart. |
Inter- and Intra-
Company
Communication
|
You can easily discuss invoices with the other parties in a transaction to resolve disputes or clarify items on the invoice. Discussions between individuals in your own company are kept private from the other party in the transaction. A complete history of both inter- and intra-company communications is maintained on the Fidesic web site.
|
Multi-user Access
|
Any member of your company can be given permission to use the Fidesic service. Your company administrator has complete control over access to specific features
ensuring that users only perform tasks related to their role in the transaction process. Users can perform tasks using your existing accounting software or online at www.fidesic.com.
|
Discount Terms
|
Vendors can define the discount terms on a customer by customer basis. The emailed invoice explains the discount terms to the customer, so when the customer schedules an electronic payment, the discount is automatically calculated – and is reflected when the payment is electronically reconciled to the original invoice. |
Shipment Tracking
|
The tracking number for shipments sent via UPS, FedEx, and Yellow Freight can be included in the electronic invoice so the customer can check the status of a shipment with a single click.
|
Invoice Pre-payment
|
For vendors who maintain their customers’ credit card numbers on file, Fidesic offers the option to pre-charge the credit card before the invoice is sent. If the transaction is successful, a zero dollar invoice is sent to the customer.
|