Receive Electronic
Invoices | Vendors can send you electronic invoices delivered to you via email that are easily downloaded into your accounting software. |
Make Electronic
Payments | You can make electronic payments to any business or individual in the United States, whether or not they invoice you via Fidesic. |
Send Purchase
Orders | Purchase orders can be sent to vendors via email, U.S. Mail, or fax. Different types of purchase orders (electronic, fax, U.S. Mail) can be sent as part of a single batch so you don’t have to maintain separate processes for each purchase order delivery method. |
| Approval Workflow | To ensure that your existing financial controls are maintained you can set up an approval workflow for each payment. This ensures that the appropriate persons approve the payment before it is sent to the vendor. |
| Multiple Signatures | Fidesic supports the requirement of multiple signatures on outgoing payments. Rules can be set to require multiple signatures on all payments, or just those above a specified dollar amount. |
Multi-user Access
| Any member of your company can be given permission to use the Fidesic service. Your company administrator has complete control over access to specific features ensuring that users only perform tasks related to their role in the transaction process. For example, a user can be given permission to only make payments up to $50 – any payment above that amount is sent to another person for approval. Users can perform tasks using your existing accounting software or online at www.fidesic.com. |
Inter- and Intra-
Company
Communication | You can discuss invoices and payments easily with the other parties in atransaction to resolve disputes or clarify items on the invoice. Discussions between individuals in your own company are kept private from the other party in the transaction. A complete history of both inter- and intra-company communications is maintained on the Fidesic web site. |
| Scheduled Payments | Payments can be scheduled up to one year in advance on a one-time or recurring basis (ie. Monthly, every other month, etc.). |
| Status Info Online | Vendors can visit www.fidesic.com to query about the date and amount of payments, saving your staff the interruptions of phone calls from vendors to find out if a payment is on the way. |
Payables
Forecasting | The Fidesic web site gives you quick insight into the aging of your Accounts Payables by providing you interactive charts showing the value of outstanding invoices from vendors under 30 days old, 30 - 60 days old, and 60 days and older. The user can drill down for more detailed information simply by clicking on the desired part of the chart. |